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Location: Downtown Vancouver
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Subject:
(Jobs/Human Resources) Receptionist/Administrative Assistant
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Post Date:
Fri, March 24, 2006
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Expires on:
Tue, August 10, 2010
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Professional Services Firm looking for a full-time Receptionist/Admin Ass't
ROLE
Efficient and courteous answering and delivering of all calls to main switchboard, together with personable reception of all visitors and general office administration. Performs a variety of administrative and staff support duties for Administrative and Consultant staff, requiring a range of administrative skills and a knowledge of organizational policies and procedures. Assists and directs visitors, and fulfils a range of administrative duties.
KEY ACCOUNTABILITIES
Reception •
Switchboard operation – able to redirect calls to appropriate person and assist callers with queries
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Reception of visitors for all practice areas
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Maintenance of reception desk, client reception area and storage room
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Management of meeting room calendars
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Receiving and checking deliveries to offices against delivery orders and invoices
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Retrieves, sorts, screens, and distributes incoming and outgoing mail
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Composes, prepares, or ensures timely responses to a variety of routine written inquiries.
Operations administration
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Manages stationery supplies and ensures stock levels are maintained; places, processes and distributes orders
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Liaison with third party suppliers and maintenance of vendor relationships, e.g. with service contractors
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Maintenance of photocopier, fax machines and business centre supplies
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First point of reference for basic building maintenance needs
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First point of contact for booking meeting rooms and arranging for meeting requirements
Administration support
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Word processing support to both Admin staff and clients
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Creation of flyers, client hand-outs and company notices using Powerpoint
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Resume formatting; web-site registration; preparation of seminar/workshop material •
Maintenance, updating and distribution of internal databases in Microsoft Outlook
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Calendar management for internal and external consultants
EDUCATION
Minimum high school diploma
EXPERIENCE Minimum 2 years experience working in office environment
COMPETENCIES
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Pleasant and efficient telephone manner; able to converse easily with a variety of callers and uses good diction and listening skills
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Can properly route calls and respond to requests based on knowledge of organization
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Inter-personal, presentation and communication skills •
Ability to organize priorities, multi-task and manage time efficiently. •
Able to work as a team; supporting team decisions and working cooperatively.
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Good understanding of office systems (including computers and relevant software packages)
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Ability and willingness to work flexibly, under pressure and to deadlines to complete tasks •
Accurate typing skills •
Customer focused – maintains clear communication and follows through on requests; gives helpful information to others; gives friendly, cheerful service.
This posting is for the Vancouver Area
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